Top Reasons You Need User Activity Monitoring Software

Technology has the potential to make your business operate more smoothly and efficiently, if it’s used properly. Understanding how corporate devices are being used can tell you a lot about how your company is running. 

User activity monitoring software uses the following criteria to track, record, log, analyze and alert all  actions made on company devices:

• Keylogging and Keystroke Monitoring 
• Screenshots and Session Playback
• User Behavior Analytics
• Idle vs Active Time Reporting
• File Tracking
• IM, Email and Chat Monitoring
• Web and Program Monitoring

There are a few aspects you should be aware of to ensure that you’re legally and ethically monitoring your employees. Undoubtedly, when it functions correctly, the benefits of monitoring software far outweigh the potential disadvantages.

If you aren’t already using user activity monitoring software, here are the top reasons why you should.

1. Intercept Security Threats

Whether they’re intentional or unintentional, a digital mishap can greatly cost your company. Virtual disasters such as data breaches are much easier to handle if they’re caught ahead of time. 

User activity monitoring software helps you detect potential threats, giving you a stronger line of defense against cyber attacks and data misuse.  

This tool is particularly helpful to prevent internal data leaks and malicious actions from your company. With user activity monitoring software, you don’t have to worry about employees either intentionally or unintentionally distributing sensitive information. 

Keeping an eye on employee browser history, outgoing communications, and other activities helps you to reduce this risk. Monitoring software gives you a way to see if someone inside the company is handling data on unprotected networks, cloud storage sites, or other unauthorized mediums. 

You might not expect that an employee will cause a data leak or other digital disaster. But, you can still learn a lot about your work force by monitoring their online activity. 

Building a strong, secure online infrastructure is key to protecting your company’s online data. But, don’t forget about who is using these devices. 

Employees have a high level of influence when it comes to sharing and storing sensitive information. User activity surveillance provides you with a clear snapshot of your staff’s online activities.

2. Improve Workflows and Productivity

Simplifying business processes can lead to dramatic improvements for your business over time. User activity software can help you identify areas where you can save time and resources on certain tasks. 

Understanding how your employees spend their work hours can give you invaluable insight into employee morale, office operations, and profitability. 

Managing employee idle time can help you to maximize the hours you have in a day. Additionally, you can see if employees spend more on less time on particular activities. This can be valuable information for organizational planning and business development. 

Monitoring software allows you to gauge employee productivity, idle time, and correspondence. This can also reveal information about employee satisfaction not only their productivity. 

User activity software can help you business operate and grow. But, it’s also beneficial for your staff. By helping you to assign and prioritize tasks, your employees can take advantage of the flexibility in their own schedules. 

Employees will also benefit from the added protection that user monitoring software facilitates. Give your employees the freedom to use company devices without compromising the data security of the company or their own personal information. 

3. Conduct Employee Investigations

In the case of an office dispute, complaint, or report, having evidence can greatly speed up the resolution process. 

With user activity monitoring software, you can get a head start if you happen to need to carry out employee investigations. This system allows you to track emails, employee browser history, and other elements that could help you solve a dispute. 

Instead of relying on hear-say to make decisions, you’ll have concrete proof. 

This benefits the company, as well as all staff. If people know that their problems will be taken care of fairly and efficiently, they’ll be more likely to come forward.

Use monitoring software to build a secure and accommodating workplace for your employees.

4. Follow Legal and Compliance Standards

Most companies must adhere to specific laws and regulations regarding online activity and digital data use. Implementing user activity monitoring software makes this process much easier for all levels of management and staff.

Without a surveillance system in place to monitor online actions, employees have a greater chance of breaking compliance rules. Activity monitoring allows you to see employee browser history, user login credentials, and even application downloads. 

Everything from email content to marketing materials can be subject to legal requirements and limitations. Ensure that all company information stays within established guidelines to prevent legal ramifications against your business or employees.

5. Prevent Unauthorized Web Use

If your employees are visiting illegal or unapproved websites, you could lose more than just valuable work hours. Leaving company devices unprotected can expose them to viruses and malware.

In many cases, employees might not be able to discern which websites are safe or not. Web activity monitoring software protects them and you from potential threats. 

Exposing your company’s proprietary information can leave your business vulnerable to legal action. Furthermore, information misuse and illegal online activity could put your company, employees, and even customers at risk.  

Even if employees aren’t accessing the web illegally, they can still cause damage for the company. Wasting time on personal activities or projects can add up quickly, which becomes a significant cost for your business. 

User monitoring software can protect your company from infected links, unauthorized downloads, illegal browsing, and other activities. 

6. Protect Sensitive Information

Regardless of the type of company you run, it’s likely that some type of sensitive or personal information has passed through your network. This could lead to devastating consequences if that information ended up in the wrong hands. 

In some cases, malicious users can access sensitive data by sending infected emails or downloadable files to your workers. If employees happen to click the wrong thing, the entire network could be vulnerable. 

How information is stored on company devices is also important.User activity monitoring software prevents employees from accessing insecure cloud accounts or unauthorized networks. 

Even if you can’t prevent every potential infiltration, monitoring software gives you a better vantage point when it comes to assessing and solving security issues. 

User activity monitoring software can give you a wide look at many facets of your company. The initial investment will be well worth the money you will save by preventing potential data threats and safeguarding your company’s intellectual property.

Protect your employees, vendors, customers, and brand by overseeing digital activity throughout your entire operation. Integrate user activity monitoring software into your company’s suite of digital tools to streamline daily processes, improve employee conduct, and build the success of your brand.