The Best Employee Screen Monitoring Software to Keep Track of Your Team

Employee monitoring has evolved over the years. In the past, employers may have been limited to surveillance footage and timesheets. But now, many companies have turned to employee screen monitoring software to help them keep track of their workers.

There are many different software options to choose from when it comes to keeping tabs on your employees. But not every employee screen monitoring software is created equal. Here are some of the key features you need to look for when choosing the right software for your company:

Track Employee Work Time

Time tracking is one of the most important features of employee monitoring software. InterGuard software will track your employees’ digital activity to determine how much time they are actually working during the day.

This tool will tell you more than just what time your employees log in and log off on a daily basis. By analyzing digital activity, the software can also tell you how much time each employee is spending on personal tasks vs. work-related tasks. This is a more accurate way to measure each employee’s work time since it goes beyond their login and logoff times to see what they are actually spending time on throughout the day.

Take Screenshots and Videos

Employee monitoring software can also take screenshots and record videos of your employees’ computer, smartphone, or tablet screens. InterGuard software can capture this information in one of three ways.

First, the software can take continuous screenshots at preset intervals so you can capture as much information as possible.

If you only want to record certain information, you can adjust the settings so the software only takes screenshots when a specific keyword is typed or mentioned on an employee’s screen.

You also have the option of adjusting the settings so the software only takes screenshots when an employee is using a certain program or visiting a certain website.

The option that is right for you will depend on your unique business needs. Regardless of which method you decide on, taking screenshots and videos will allow you to gather reliable and indisputable evidence that can be used in workplace investigations.

Monitor Digital Activity

Employers can also use remote monitoring software to track every move their employees make online. This software will provide you with a wealth of information, including:

• URLs visited
• Time spent on each page
• Keyword searches
• Flagged policy violations
• Every keystroke made in every application, including web browsers, chat applications, emails, MS office files, and more
• Incoming and outgoing emails
• To, From, & CC email addresses
• Email subject lines
• Email attachments

Employers can use this information in a number of ways. First, employers can determine if employees are working hard or hardly working based on their web browser history. If they spend most of their time online shopping, for example, this indicates that they are costing the company money by wasting valuable time at work. Tracking employee productivity will help guarantee that your employees are cutting out distractions and staying focused on work tasks.

This information can also be used to determine if employees are engaging in prohibited activities at work. For example, this software can help employers determine if employees are visiting gambling or adult websites at work.

It can also help employers ensure that employees are complying with federal regulations such as the Children Internet Protection Act (CIPA) and Health Insurance Portability and Accountability Act (HIPAA).

Use this information to enforce policies, detect issues, and identify employees who aren’t pulling their own weight on your team.

Keep Tabs On File Activity

Many companies choose to use employee monitoring software in order to protect sensitive data. One feature that allows them to do this is the file activity tracker, which will record every interaction your employees have with your company’s sensitive files.

This software will monitor the copying, editing, deleting, uploading, emailing, and printing of files so you can see which employees have accessed sensitive files and what actions they have taken with the files.

This information can help you detect insider threats and prevent data breaches before they occur. If a data breach does occur, this information can be used as evidence in a criminal investigation into who is responsible for the breach.

Check Social Media Usage

Social media is a major digital distraction. In fact, 86% of workers describe Facebook as a major distraction in the workplace, and many others feel the same way about other social media platforms such as Instagram, Snapchat, and Twitter.

See how much time your employees are wasting on social media with employee screen monitoring software. Using this software, employers can see which social media sites are visited, which chat apps are used, and how much time is spent on each social media website/application.

If your employees are spending too much time on social media, you can take action to prevent this distraction and improve the productivity of your team.

Get Automatic Email Alerts

Employee monitoring software records a significant amount of information, but you don’t have to spend hours reviewing this data. Instead, you can adjust the settings so you receive automatic email alerts to fit your unique business needs.

For example, you can ask the software to notify you immediately if an employee visits an inappropriate website, attempts to violate a company policy, or downloads certain applications.

You can also adjust the settings so you are notified whenever the software detects suspicious activity. For instance, say an employee on your team never prints documents from their computer. But one day, the employee begins to print hundreds of pages from their computer. Since this activity falls outside of their normal behavior, the software may automatically flag it as suspicious and send you an email alert.

You can customize the settings so you only receive email alerts about issues that matter to you. This will allow you to immediately take action if you see unusual or illegal digital activity that could harm your company.

Create User Activity Reports

You shouldn’t have to sort through thousands of pages of data in order to find the information you need. That’s why InterGuard creates easy-to-read user activity reports that you can quickly scan to detect issues and recognize trends.

Choose the “User View” on the dashboard to see a snapshot of each of your employee’s productivity. You can review this table of data or click on an employee’s name to get more detailed information about their activity.

If you’re in a hurry, use the “Search View” to search for specific activity. For instance, you can enter the term “client list” to pull up any emails, keystrokes, websites, files, or other records related to this term in your employees’ digital activity logs.

These user-friendly reports make it easier than ever to keep track of your employees and protect your company.

Get the Control and Oversight You Need 

InterGuard employee screen monitoring software allows you to get the control and oversight of your team that you need to be an effective leader. Invest in your company’s future by installing this easy-to-use software and starting your free 7-day trial today.